|Satisfactory Academic Progress|
UWest is required by law to establish both qualitative and quantitative standards for satisfactory academic progress toward the completion of the degree for all federal and state financial aid recipients. Aid programs covered by these standards are Federal Pell and FSEOG grants, Federal Work Study, Federal Loan programs (Direct, PLUS, Grad PLUS), and some state aid programs. These academic standards apply for all periods of enrollment regardless of whether or not aid was received.
The Financial Aid Office, in consultation with the Registrar, reviews all aid recipients for compliance with the satisfactory academic progress policy at the end of each payment period
Qualitative Standard (GPA)
Undergraduate students must maintain a 2.0 cumulative GPA; graduate students must maintain a 3.0 cumulative GPA. Students who fall below these requirements will not be considered to be making satisfactory academic progress. The GPA is based on units earned at UWest and does not include grades for courses transferred from other institutions.
Quantitative Standard (Pace of Progression)
A student receiving aid must successfully complete a minimum 67% of units attempted each semester. Pace of progression is calculated by dividing cumulative units earned by cumulative units attempted. Courses must be degree applicable and consistent with the student’s enrollment and funding status. For example, if a student enrolls in 12units (minimum required for full-time undergraduate enrollment) in a semester, he or she must complete a minimum of 8 units in that semester to maintain satisfactory academic progress. Students who fall below this requirement will not be considered to be making satisfactory academic progress
A student must complete his or her degree by attempting no more than 150 percent of the units normally required for attainment of the degree. A student is no longer eligible to receive financial aid after this maximum is reached. For example, an undergraduate must complete 120 units to graduate. Therefore an undergraduate student’s financial aid eligibility will be suspended once the student reaches 180 cumulative attempted units, whether or not the student has attained the degree. The 150% maximum timeframe applies to both undergraduate and graduate students.
Attempted units include all earned unearned, and transfer units. Earned units include all courses for which a student receives credit, including precollegiate courses required by the program.
Financial Aid Warning
Students who do not meet the standards of the Financial Aid SAP policy at the end of any payment period are automatically placed on financial aid warning for one payment period. Students placed on financial aid warning are eligible to receive Title IV financial aid during the warning period of one payment period without appeal or other action.
Students who are not returned to good standing at the end of the warning period are no longer eligible to receive Title IV and other financial aid. Students who lose their eligibility have the right to file a SAP appeal for reinstatement of aid.
SAP Appeal for Reinstatement of Federal Aid
Students who choose to appeal for a reinstatement of federal aid must submit a written appeal to the Financial Aid Office. The appeal must describe the circumstances that affected the student’s academic performance, must be submitted within 30 days of notification of failure to maintain SAP, and must be accompanied by appropriate supporting documents. No appeal will be considered until the student has an approved formal academic plan.
Acceptable reasons for appeal include, but are not limited to, personal or family accident, illness or injury of the student, death of a close family member, or other extenuating and unavoidable circumstances beyond the student’s control. Ongoing, chronic medical problems do not meet the definition of “extenuating circumstances.” If the condition existed at the time aid was offered, it should have been taken into consideration when the student planned his or her classes and credit load.
Factors considered in reviewing an appeal include, but are not limited to, the student’s entire academic history, level of borrowing in relation to units completed; class standing; number of semesters of aid; previous deficiencies and appeals; and extenuating and unavoidable circumstances
Financial Aid Probation
Students who successfully appeal are placed on financial aid probation for one payment period. Students who fail to meet SAP standards at the end of the probation period will become ineligible to receive further financial aid.
Reestablishing Financial Aid Eligibility
Students who submit an appeal for reinstatement of aid and who are denied the reinstatement may reestablish their eligibility by meeting SAP standards and returning to good academic standing. To regain financial aid eligibility, a student must