University of the West operates on a semester calendar, offering two standard semesters and a shorter summer semester per academic year. Active students must register for fall and spring semester each year to maintain status in their enrollment. The summer and fall semesters are sixteen weeks in length. Enrollment in the summer session is optional. While the summer session is reduced in length, the credits earned are equivalent to semester units due to the accelerated pace of the summer session.
Students are expected to register each term for sufficient units to maintain eligibility for scholarships, aid and status. See the Student Financial Aid department for specifics about your enrollment and funding. If you are attending on an F-1 Visa, you are required to maintain continuous full-time enrollment in the fall and spring semesters.
Undergraduates may enroll in a maximum of 18 units per semester, graduate students in 9 units. If you wish to take more than this maximum, you will need to file a General Petition to obtain approval from the Dean of Academic Affairs.
Continuing students are those students who have been continuously enrolled without a break in enrollment. Continuing students receive priority status during registration. Approximately 6 weeks prior to the close of a term, the University will post the registration schedule, instructions, and the schedule of classes for the following semester. At that time, you should review the posted instructions and register promptly. Summer registration is held concurrently with fall registration.
Registration for a Second Degree
If you have completed a degree at University of the West and wish to continue your studies in a second degree level or program, start with a visit to Admissions. You will be considered a new student for your new enrollment.
Students who have been on a leave of absence or who withdrew and now wish to return fall into two categories: out less than one year and out one year or more.
If you are returning after an absence of less than one year, please submit a Reentry form in addition to your Registration form. The Reentry form allows all departments to reactivate your record.
If you are returning after an absence of one year or more, you will need to submit an Application for Readmission to the Admissions Department. Students returning after an absence of four years or more must supply new admissions documents as well as the Application for Readmission. After approval, you will register as a new student.
Prospective students should contact the Office of Admissions for guidance on submitting an Application for Admission.
Once you have been admitted and all required paperwork and assessments are complete, you will meet with your academic advisor to select classes. Entrance requirements and assessments vary depending on program, level, and English proficiency – your Admissions Advisor will assist you in navigating through the admit process.
Once your Admissions Advisor informs you that you are clear to register:
Step 1: Meet with your Academic Advisor, who will assist you in selecting an appropriate schedule. Your advisor can also answer questions about the University, the program you are studying, and what to expect in your classes.
Step 2: Bring your approved Registration form to the Admissions Coordinator. The coordinator will forward your file and Registration form to the Registrar, who will process your registration and give you a copy of your schedule.
Step 3: Next visit the Student Life office to submit the Health Insurance and Information Form if required (mandatory for International F-1 Students) and to have your photo taken for your student ID card.
Step 4: Take your copy of your schedule to pay your tuition and fees at the Bursar's (Cashier’s) Office. The Bursar’s Office may accept payment in cash, personal check and Visa/MasterCard.
Step 5: Return to Student Life with your receipt and pick up your student ID card.
Step 6: Get an early start – purchase your textbooks from the university bookstore or online. Textbooks are listed on your printed schedule.